interview-scheduler

name: interview-scheduler
description: Coordinate and schedule interviews between candidates and hiring teams. Use when booking phone screens, technical interviews, or panel interviews across multiple calendars.
license: MIT
compatibility: claude-code, cursor, cline, windsurf
metadata:
industry: hr-software
segment: applicant-tracking
function: talent-acquisition
value_driver: efficiency
complexity: medium
source_systems: greenhouse, ashby, calendly, google-calendar
allowed-tools: Read, Write, Edit, WebFetch

Summary

This skill automates the interview scheduling process by finding available time slots across candidate and interviewer calendars, sending invites, and handling rescheduling requests. Eliminates the back-and-forth email chains that typically take 3-5 days.

Inputs

Outputs

Workflow

1. Gather Availability

Candidate:
- Check provided availability windows
- Or send availability request email
- Account for timezone differences

Interviewers:
- Query calendar APIs (Google, Outlook)
- Respect working hours preferences
- Check for conflicts and blocked time

2. Find Optimal Slots

SCORING CRITERIA:
- All required interviewers available: +50
- Within candidate's preferred times: +20
- Not during lunch (12-1pm): +10
- Not first/last hour of day: +10
- Adequate prep time between interviews: +10

3. Present Options

Offer candidate 3 time slots:
1. Best overall match
2. Earliest available
3. Most convenient for candidate timezone

4. Confirm and Book

• Create calendar events for all participants
• Generate video conference link
• Send confirmation emails with:
• Date/time in recipient's timezone
• Video link and dial-in
• Interview format and duration
• Interviewer names and roles
• Prep materials (if any)

5. Handle Changes

Reschedule requests:
- Find new available slots
- Update all calendar events
- Send updated invites

Cancellations:
- Remove calendar events
- Notify all participants
- Log reason if provided

Interview Types

Calendar Integrations

Example Usage

User: Schedule a technical interview for Sarah Chen with the backend team

Agent: I'll schedule a technical interview for Sarah Chen.

**Checking availability...**
- Sarah Chen (PST): Available Mon-Wed afternoons
- Mike (interviewer, EST): Available all week
- Lisa (interviewer, EST): Blocked Mon, available Tue-Fri

**Recommended slots:**
1. Tuesday 2:00 PM PST / 5:00 PM EST (60 min) ⭐ Best match
2. Wednesday 1:00 PM PST / 4:00 PM EST (60 min)
3. Wednesday 3:00 PM PST / 6:00 PM EST (60 min)

User: Book option 1

Agent: ✓ Interview scheduled

**Details:**
- Date: Tuesday, Feb 4, 2025
- Time: 2:00 PM PST / 5:00 PM EST
- Duration: 60 minutes
- Interviewers: Mike (System Design), Lisa (Coding)
- Location: Zoom (link in invite)

Calendar invites sent to:
- [email protected]
- [email protected]
- [email protected]

Email Templates

Availability Request

Subject: Interview Availability - [Company] [Role]

Hi [Candidate],

We'd like to schedule your [interview_type] interview for the [role] position.

Please share your availability for the next two weeks:
[Calendly link or reply with times]

The interview will be [duration] minutes via [video/phone/onsite].

Best,
[Recruiter]

Confirmation

Subject: Interview Confirmed - [Date] at [Time]

Hi [Candidate],

Your interview is confirmed:

📅 [Day], [Date]
🕐 [Time] [Timezone]
⏱️ [Duration] minutes
📍 [Location/Video Link]

You'll be meeting with:
- [Interviewer 1], [Title]
- [Interviewer 2], [Title]

[Prep instructions if any]

Good luck!
[Recruiter]

Integration Points

• Upstream: candidate-screening (shortlisted candidates)
• Downstream: interview-feedback, offer-letter-generator
• Triggers: Candidate moved to "Schedule Interview" stage in ATS