name: meeting-intelligence-system
description: Analyze meeting transcripts to extract decisions, action items, blockers, sentiment, and generate follow-up emails. Use when user provides meeting notes, transcripts, or recordings and needs structured summaries or action tracking.

Meeting Intelligence System

Transform meeting transcripts into actionable insights, decisions, and follow-ups.

When to Use This Skill

Activate when the user:
- Provides a meeting transcript or recording
- Asks to "analyze this meeting"
- Needs action items extracted from notes
- Wants to generate meeting minutes
- Asks for decisions made in a meeting
- Needs a follow-up email created
- Mentions meeting notes or transcripts

Instructions

1. Extract Meeting Metadata
2. Identify meeting title/topic
3. Note participants (if mentioned)
4. Determine meeting date/time (if available)

5. Identify meeting type (standup, planning, retrospective, etc.)

6. Identify Decisions Made

7. Extract all explicit decisions
8. Note who made each decision (if clear)
9. Include rationale for decisions (if stated)
10. Flag tentative decisions vs. final decisions

11. Note decisions that need follow-up approval

12. Extract Action Items

13. List all tasks assigned or volunteered
14. Identify owner for each action item
15. Note deadlines or timeframes mentioned
16. Flag action items without clear owners
17. Prioritize action items (if priority discussed)

18. Note dependencies between action items

19. Identify Blockers and Risks

20. Extract mentioned blockers
21. Note risks or concerns raised
22. Identify unresolved issues
23. Flag items needing escalation

24. Note resource constraints mentioned

25. Analyze Discussion Sentiment

26. Gauge overall meeting tone (productive, tense, confused, aligned)
27. Identify areas of agreement and disagreement
28. Note team morale indicators

29. Flag conflict or tension points

30. Extract Key Topics Discussed

31. Summarize main discussion points
32. Note questions raised
33. Identify topics needing follow-up

34. Highlight important context or background

35. Generate Follow-Up Communications

36. Create meeting minutes/summary
37. Draft action item tracking email
38. Suggest calendar invites for follow-ups
39. Recommend next steps

Output Format

# Meeting Summary: [Title]
**Date**: [Date] | **Participants**: [Names]

## 📋 Executive Summary
[2-3 sentence overview of meeting purpose and outcome]

## ✅ Decisions Made
1. **[Decision]**
   - Owner: [Name]
   - Rationale: [Why]
   - Status: Final / Needs approval

## 🎯 Action Items
| Priority | Action | Owner | Deadline | Status |
|----------|--------|-------|----------|--------|
| High | [Task] | [Name] | [Date] | Not started |
| Medium | [Task] | [Name] | [Date] | Not started |

## 🚧 Blockers & Risks
1. **[Blocker]** - [Impact] - Needs: [Action]
2. **[Risk]** - [Mitigation plan]

## 💬 Key Discussion Points
- [Topic 1]: [Summary]
- [Topic 2]: [Summary]

## ❓ Open Questions
1. [Question] - Owner: [Who will answer]

## 📊 Sentiment Analysis
- **Overall Tone**: [productive/tense/etc.]
- **Team Alignment**: [high/medium/low]
- **Concerns Raised**: [Summary]

## 📧 Follow-Up Email Draft

Subject: Action Items from [Meeting Title] - [Date]

Hi team,

Thanks for joining today's [meeting type]. Here are our key outcomes:

**Decisions:**
- [Decision 1]

**Your Action Items:**
[Name]: [Task] by [Date]

**Blockers:**
- [Blocker] - please [action]

Next meeting: [Date/Time]

Best,
[Your name]

Examples

User: "Analyze this standup transcript"
Response: Extract blockers mentioned → List action items per person → Flag impediments → Note team velocity concerns → Generate summary with focus on blockers

User: "Create action items from this product planning meeting"
Response: Identify all decisions (feature prioritization) → Extract action items (design mockups, tech spec) → Assign owners → Set deadlines → Create tracking table → Draft follow-up email

Best Practices

• Be specific with action items (not vague "look into X")
• Always try to identify owners (flag if unclear)
• Differentiate between decisions and proposals
• Preserve important context for decisions
• Flag action items without deadlines
• Note commitments made by each participant
• Include relevant quotes for controversial decisions
• Use clear, scannable formatting
• Prioritize action items by urgency
• Flag dependencies between tasks
• Generate professional, actionable follow-up emails